Privacy Policy

/Privacy Policy
Privacy Policy 2018-09-17T14:15:56+00:00

Oxted Window Systems Recruitment Privacy Policy

Purpose of the Policy

The purpose of this policy is to provide applicants with specific information on how we collect and process their personal data in relation to the recruitment process.

Please take a moment to read this policy so you are aware of how we retain and manage your data.

Data Controller

Oxted Window Systems Ltd, 34a Hobbs Industrial Estate, Eastbourne Rd., Lingfield, RH7 6HNare the data controller for the information that you provide to us during the recruitment process, unless otherwise stated. Should you have any queries about the process or how we manage the information please contact us at

Why do we collect your data?

The primary reason that we collect and process your personal data is to allow you to apply for and be considered for vacancies at Oxted Window Systems Ltd.

All of the information that you provide during the process will only be used for the purpose of processing your application, or to fulfil legal or regulatory requirements as required.

Your personal information will only be shared with the following third parties if it is necessary to process your application:

  • A contingent recruitment agency or executive search company who you are registered with and have instructed to provide interview feedback and progress on your application

  • The third party provider of any psychometric or skills testing that is required in the selection process

  • A government or law enforcement agency in order to comply with any legal obligation

We will not share any personal information that you give us during the recruitment process with any third parties for any marketing purposes.

What information do we collect from you?

In order to apply for a vacancy at Oxted Windows you are required to submit a CV and in some situations a covering email/letter.

The data we collect and store will be the information that is provided by you on these documents: name, address, contact telephone numbers, email addresses, employment history and date of birth (should that be included in your CV)

We will also retain interview notes that we collect during the interview process.

How long will we keep the data you submit?

We will keep your data for a period of 12 months from the date you apply, unless we are required to retain it for a longer period by law or you become an employee of Oxted Windows Systems Ltd and we will then retain it in accordance with our employee data procedures.

How do we store you data?

Your data is stored on our secure server. Your privacy is very important to us and we will take all the precautions required to ensure that your data is treated securely and safely, in line with this Privacy Policy.

Data Security

The data that you submit will only be used for the purpose of the recruitment process. The only individuals with access to this information will be limited to those relevant to the process; recruitment and hiring managers. All data will be treated with the utmost confidentiality.

Your consent

By applying for one of our vacancies and/or sending in your CV to or a direct individual at Oxted Windows, you are giving your consent for us to collect, process and use your personal data as set out in this Privacy Policy. 

You may withdraw your consent at any time, should you wish to do so please email

 Access to information

You have the right to request a copy of the information that we hold about you. If you would like a copy of your personal information, please send an email to

How to contact us

If you have and questions regarding this policy please contact write to us at34a Hobbs Industrial Estate, Eastbourne Rd, Lingfield, RH7 6HN